Events by Miss P — AI Event Concierge

Overview

A digital RSVP and event seating service where guests scan one QR code to confirm attendance, find their table, and ask an AI concierge about the event. It is a module of the Events by Miss P planning platform, which also includes an internal planner assistant for vendors, budgets and tasks.

The challenge

Event planners were working across fragmented tools for client onboarding, vendors, budgets and communication, and slow responses to inquiries meant lost leads.

In the last two weeks before an event, the phone keeps ringing with the same questions: start time, dress code, parking, gift registry. RSVPs arrive scattered across texts, chats and calls, and someone reconciles them by hand.

On the day, guests crowd around a printed seating chart or stop coordinators to ask where they sit. For a debut or wedding with 180 guests, that is hours of repetitive work and a slow first impression. The information already existed in the planner’s system; guests just had no private way to reach it.

What we built

A themed AI Event Concierge page for every event. Guests enter the name on their invitation, verify with their mobile number if the name is shared, and land on a private page to RSVP, look up their table and chat with an AI concierge. Three jobs that used to need a person now happen in one place.

• A client-facing voice and text agent for inquiries and FAQs, with lead management built in
• A planner assistant with voice or text access to any event's details
• Meeting automation that records, transcribes and summarises discussions
• One system for onboarding, checklists, vendor management, budget tracking and payment reminders

Key features

Planner-approved answers only. The concierge draws from a knowledge base the planner fills in: start time, venue, directions, attire, parking, gift registry, RSVP deadline, schedule, reminders and up to 12 custom FAQs. Nothing goes live until it is approved.

Private seating on the planner’s schedule. Seating comes straight from the Guests tab. Verified guests see only their own table, and tables can stay hidden or publish automatically at a set Philippine time.

Designed to match the event. Layout, palette, typography, cover photo and monogram, with a live desktop and phone preview before publishing.

One QR code, everywhere. A print-ready code for invitations, table tops, standees, posters and LED screens.

Planner in control. Create, fill in Details & FAQs, design the Theme, then Activate. Every settings change is recorded in the event’s audit log.

The impact

Admin time fell by about half, leads convert faster because inquiries get an instant reply, and clients get a smoother experience from first contact to event day.